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Stress-Free Event Check-In & AV Services

Local support for nonprofits, galas, and fundraisers in Volusia County and beyond.

Fast, accurate guest check-in
On-site AV operator
VIP & sponsor handling

Event Check-In App

Best for galas, fundraisers, sponsor/VIP check-in, fast entry, and accurate attendance tracking. We consolidate your lists from multiple sources — Square, Eventbrite, and your manual VIP and personal sales lists.

Warm Guest Welcome Staff can personally greet each guest — no flipping through spreadsheets or scrambling for QR codes.
Quick Search Find any guest by name, group, or table. See their seating and any special instructions instantly.
Multi-Source Lists We merge your ticketing data (Square, Eventbrite) with manual VIP and personal sales lists.
Post-Event Export Get a clean attendance list with timestamps — perfect for follow-up and donor tracking.

Check-In Packages

Transparent pricing based on your event size. All packages include pre-event setup, walkthrough, and post-event data export.

Base

Setup & Support

$350 / event
  • Pre-event setup call (up to 60 min)
  • Walkthrough & run-of-show planning
  • Flow/staffing guidance
  • Post-event attendance export

Concierge

Full On-Site Support

$550 / event
  • Everything in Base package
  • On-site launch support included
  • Arrive 30 min prior to event
  • 90 minutes on-site coverage

Staffing guidance: 1 checker per 50 expected attendees • Travel outside Volusia County: ask for quote

Community Partner Rate

Available to eligible nonprofit and civic organizations in exchange for sponsor recognition.

$200 off
Event Check-In Package
Limited availability — must be confirmed in writing prior to event

Sponsor Recognition Requirements

About Serendipity Technology

We help nonprofits and civic organizations run smoother events through practical, reliable technology support. Your program stays on time, your media plays correctly, and your team can focus on donors and guests — not day-of logistics.

Based in Volusia County, FL
Serving Central Florida
Decade of nonprofit experience

How It Works

1

Share Your Details

Event date, venue, and estimated attendance

2

Choose Services

Check-in, AV support, or both

3

Send Your Lists

VIP lists, sponsor lists, and any media files

4

Relax

We handle the tech — you focus on guests

Ready for a Smoother Event?

Let's talk about your upcoming gala, fundraiser, or civic event. Serving Deltona, Daytona Beach, and surrounding communities.

(407) 545-6070

Troy Shimkus • info@serendipitytech.net